We should all know about AutoText entries by now right? Ever want to have a shortcut key to enter a sentence or phrase in your document? Well AutoText sort of has a built in shortcut key. Once you have created your entry, you can key in the mnemonic for your entry and tap F3. That key allows the mnemonic to expand . But if you want a special shortcut key for a particular entry, you can do that as well. Follow the steps below to learn how:
- Create your AutoText entry as you always do.
- Click on File | Options to display the Word Options dialog box.
- At the left of the dialog box, click Quick Access Toolbar.
- Click the Customize button to display the Customize Keyboard dialog.
- Position your cursor in the Press New Shortcut Key box.
- Click the shortcut key you would like to use (i.e., Ctrl + H). That key combination is used to open Find and Replace but you can change that, or you can select another key combination.
- In the Categories list, scroll down and select AutoText. You will see the defined AutoText entries at the right side of the dialog box.
- In the list of autoText entries, choose the one you defined above.
- Click on Close to close the Customize Keyboard dialog.
- Click on Cancel to close the Word Options dialog.
You could, instead, create a macro for your text and then assign it a keyboard shortcut. It’s all about choices and the choices are all yours!