How to Remove All Text Boxes Word 2010

Sometimes you inherit a document from someone else and it is necessary to remove text boxes that have been placed in it. If there is just one, that is a snap to remove. But suppose your document is very large, like a work manual and there are a hundred text boxes in it? Wow! That can be a little tedious to remove each one individually and look at the time and keystrokes involved! Holy cow!

Below is one method of removing your text boxes en masse:

  1. In your document, click Ctrl + A to select your entire document.
  2. Click Ctrl + C to copy your entire document to the Clipboard.
  3. Click Ctrl + N to open a new document.
  4. Be certain you have the Home tab of your Ribbon displayed.
  5. Under the Paste tool, click the down-arrow and select Paste Special to display the Paste Special dialog box.
  6. In the list of formats displayed, select Unformatted Text.
  7. Click OK.

You will note, that only text and no text boxes appear in your document now.

Obviously, the biggest drawback is that you will now have to reformat your whole article and if it is a really large document that can be a big pain!

If you want to remove just the text boxes, then you should use a macro. Luckily, even though I am not a macro guru, Allen Wyatt is!! Below is his macro to accomplish this task:

text box macro

The caveat here is that this macro will not only remove the text boxes from your document, but it will also remove any text that was residing in those text boxes.

If, alternatively, you would like to move the text from the text boxes to your document before you get rid of the text boxes, you will need a modification to the above macro:

text box macro

Once you have run this macro you can then search for Textbox start and you will be at the beginning of text that used to be reside inside the text boxes that you have now removed from your document. You will now be able to edit that text in any manner you like.


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About the Author

Carol Bratt

Carol holds A+, MCP, and MOS computer certifications and is the resident DCT Office expert. She trains the staffs of small law firms in the use of Microsoft Office applications and has authored many books covering Microsoft Office as well as written articles for Infopackets, TechnoLawyer, and Digital Harbor. For more Microsoft Office tips visit Carol's Corner Office or follow Carol on FaceBook and Twitter.

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