Backup Your Data with Karen’s Replicator

Karen’s Replicator is a really simple ‘set it and forget it’ way to backup your important data.

First, you need to get an external drive to keep the backed up data. If you keep the backup on your computer’s hard drive, you are not backing up data, just copying it to another folder .

Second, download Karen’s Replicator and install it (it’s free!). Setup the backup for your files and then just forget it, Karen’s Replicator will keep all your stuff backed up.

To get started, open Karen’s Replicator and click ‘Edit Settings’.


Next start setting up the backups. In this example, Documents will be setup in Windows 8.1


Enter Documents in the Job description and scroll to your Documents folder using the Browse button to enter the Source location.


Next use the browse function to locate the destination for your backup (the external drive).


(If you haven’t made a Documents Folder on your external drive, choose ‘Make new Folder’ and name it Documents)

Now is the time to set the time you want your backup job to run. If you leave your computer on all the time, you can accept the default schedule and save the job.


If you turn your computer off when you aren’t using it, you can leave blank ‘Enabled’ and just run the jobs manually or change the schedule to fit your needs.


Once your setup is completed, don’t forget to save the job!


You can change or add another job by clicking the ‘Edit Settings’.

Note: The first time you backup your Documents folder it may take a while depending on how many files are in your Documents folder. After the first backup, subsequent backup runs will be very quick.

You can add as many jobs as you like, one for Pictures, maybe one for a browser profile. I use Firefox so I back up my Firefox profile as it isn’t located in Documents.


 See the above screenshot for where the profile is located. You may have to enable viewing hidden files and folders to see it!

Always keep in mind, your system is not infallible and losing your precious data can happen all too easily. Backups are not a luxury, they are a necessity.

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Martha Bagwell

Martha is a geek to the core who has experience with Windows operating systems from Windows 98 to Windows 8.1. Webmaster, Yahoo Groups admin, and tech support are just a few of the hats worn by this Superwoman who's known to say, "If I can do it so can you!". Be sure to visit her site,


  1. It is nice to see others appreciate the work of Karen Kenworthy. I have used her simple but effective utilities for many years and turned on hundreds of other computer users. Unfortunately, Karen passed away April 12, 2011. Her family has kept her website up as a memorial. There are other great utilities besides the classic “Karen’s Replicator”. Check out her full collection.

  2. I too was a fan of Karen’s utilities. I think I had and used nearly every one of them. Great stuff!

  3. Sorry about another dumb question but here goes..
    I cannot fathom out what this does !
    Is it like a image or clone program?
    What can it backup? All new files from any program used?
    How would one take advantage of it?
    When would it be used?
    How would it be used?
    Does it protect a user from a hard drive crash?
    Or can it only be used to “add” to a newly installed HD?
    Thanks, Colin.

    • There are two different types of “backup” Colin; 1) image backups which backup the system and are primarily used for disaster recover, and 2) file/folder backups which are primarily used to secure personal data… read here:

      Karen’s Replicator falls into the latter category, it is used primarily to secure personal data… that is, important photos, documents. videos, music, etc.

      You can achieve the same thing manually by simply copying this data from the internal drive to an external drive but this type of software helps automate the process and ensure that your backups (stored on the external drive) are as up-to-date as possible.

      Hope that helps,
      Cheers… Jim