Using the Advance Field in MS Word

Most of my clients are a bit shy about using fields, mainly because they do not know how and so they are skittish about it.  But they also do not know the power of fields in Word. Otherwise, they would be using them more often. Fields allow you to control some features in Word.

You can have some fun with fields in Word as well. The Advance field is one that can be very interesting, useful and yes, fun. This particular field is used to position the text that follows it. You can use it for every word in a line or one or two. Yes, you can always use the Supercript commmand, but using the field is a bit better, defintiely more fun and it can give you some very interesting effects as well.

Say you are creating a flyer or a cover page for an article and you want to draw interest; make the reader’s eye be immediately drawn to your text. You can make each word in s sentence move up by six points from the word preceeding it – just by using the Advance field!

Follow the steps below to learn how:

  1. Before every word in your sentence, do this:
  2. Click Ctrl + F9 to give you a pair of brackets.  It is very important that you do this exactly as I have told you.  If you manually insert the brackets this will not work for you.
  3. Inside the brackets key in { ADVANCE \\u 6 }. Do this before every word in your sentence and the result looks like stair steps!

There are other switches you can use in the Advance field which are listed below:

\\d – Moves text down a specified number of points.

\\l – Moves text left a specified number of points.

\\r – Moves text right a specified number of points.

\\x – Moves text a specified distance from the left margin of your column or frame.

\\y – Moves your text to the specified vertical position relative to the your current line position. The  entire line of text that contains the field will be moved.

The steps above can be used in versions 2003, 2007, 2010


About the Author

Carol Bratt

Carol holds A+, MCP, and MOS computer certifications and is the resident DCT Office expert. She trains the staffs of small law firms in the use of Microsoft Office applications and has authored many books covering Microsoft Office as well as written articles for Infopackets, TechnoLawyer, and Digital Harbor. For more Microsoft Office tips visit Carol's Corner Office or follow Carol on FaceBook and Twitter.

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