How To Define A Macro Shortcut

Word will allow you to assign specific key combinations to macros and commands. These key combinations are called shortcut keys, and when they are used, they will execute the command or macro.

When you create a macro by recording it, Word gives you the opportunity to assign the macro to a specific key combination. If you later want to change the key combination, you can follow these steps:

  1. Display the Word Options dialog box by clicking on File | Options
  2. At the left side of the dialog box, select Customize Ribbon
  3. Click the Customize button at the bottom of the dialog box, just to the right of the words Keyboard Shortcuts to display the  dialog box


  1. In the Categories list, select Macros
  2. In the Macros list, select the macro you want assigned to the shortcut key
  3. Click once in the Press New Shortcut Key box so that your cursor appears there
  4. Click a keyboard shortcut you would like to use to run your macro. You will know if the shortcut is in use because when you click it, you will see in the dialog box if the shortcut is being used by a different command
  5. Click Assign. The shortcut is now assigned to the command
  6. Repeat the steps above for each change you would like to make
  7. Close all the open dialog boxes

About the Author

Carol Bratt

Carol holds A+, MCP, and MOS computer certifications and is the resident DCT Office expert. She trains the staffs of small law firms in the use of Microsoft Office applications and has authored many books covering Microsoft Office as well as written articles for Infopackets, TechnoLawyer, and Digital Harbor. For more Microsoft Office tips visit Carol's Corner Office or follow Carol on FaceBook and Twitter.

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