Add an AutoText Entry in MS Word

You will want to customize the AutoText feature in Word in order to get the most benefit when working with words and phrases that you find yourself using over and over again.

Fortunately, it is very easy to do this in versions 2007 and 2010.

Follow the steps below to learn how:

  • Select the text and (or) graphics that you would like to add to AutoText. You will have to select the pilcrow at the end of your paragraph as well if you would like to store your paragraph formatting with your text. In order to make the pilcro visible, you must enable the Show/Hide feature. It looks like a backward paragraph mark.
  • Click Alt + F3 to open the Create New Building Block dialog box.

  •  Name your building block something intuitive.
  • Use the Gallery drop-down list to select AutoText.
  • Click OK.

You have now created your AutoText entry!

About the Author

Carol Bratt

Carol holds A+, MCP, and MOS computer certifications and is the resident DCT Office expert. She trains the staffs of small law firms in the use of Microsoft Office applications and has authored many books covering Microsoft Office as well as written articles for Infopackets, TechnoLawyer, and Digital Harbor. For more Microsoft Office tips visit Carol's Corner Office or follow Carol on FaceBook and Twitter.

One Comment

  1. Alt + F3 didn’t work for me but I clicked the ? for Help and found this:
    “On the Insert tab, in the Text group, click Quick Parts, point to AutoText, and then click Save Selection to AutoText Gallery.”