How to use Building Blocks to Insert a Date in Word

Here’s a lesser known method to insert dates into your Word documents.

Follow the steps below to learn how:

  1. Place your cursor on a blank line in your document.
  2. Display the Insert tab on your Ribbon.
  3. In the Text group, click Date & Time to display the following dialog box.

date and time building block

  1. Select the display format that is closest to what you would like.
  2. Be certain Update Automatically is selected at the bottom of the dialog box.
  3. Click on OK. The date using the format you selected above, will appear in your document now.
  4. Select the date field and click Shift + F9 to display the actual DATE field coding.
  5. Change the format within the quote marks to reflect your final format.
  6. Click Shift + F9 to display the DATE field results.
  7. Select the date field once again.
  8. Click Alt + F3 to display the Create New Building Block dialog box.

create a building block

  1. Key in the word Date in the Name field.
  2. Click on OK.

Your DATE field, properly formatted, is now saved in a Building Block named DATE.

To use your newly created Building Block , type the word Date and then click your F3 key. The word Date will be replaced with your DATE field, just as you saved it in the Building Block you created above.

Posted in:
About the Author

Carol Bratt

Carol holds A+, MCP, and MOS computer certifications and is the resident DCT Office expert. She trains the staffs of small law firms in the use of Microsoft Office applications and has authored many books covering Microsoft Office as well as written articles for Infopackets, TechnoLawyer, and Digital Harbor. For more Microsoft Office tips visit Carol's Corner Office or follow Carol on FaceBook and Twitter.

One Comment

  1. Inserting the date with Building Blocks is a good suggestions, however, for a very quick methods, use Alt + Shift + d brings up the date as well.

    Just one more shortcut to remember!

    Good luck!