How to Remove Section Breaks but not their Formatting in Word


Microsoft WordOk, I think I have covered in past posts how you can format your documents in levels in Word (i.e., characters, paragraphs and sections. Of the three, sections seem to be the one that throws folks for a loop when it comes to formatting.

If you have ever worked with sections, you know that when you delete a section break, the text before the break will then adopt the formatting characteristics of the section after the break. In some instances this may be what you actually wanted but, if you delete the last section break in your document, it can really be aggravating if you do not want the section before that to lose its formatting.

There is actually no way to delete section breaks and maintain the formatting in that section. There is, however, a work around.

Follow the steps below to learn how:

  1. Place your cursor at the end of your document, just after your final section break.
  2. If the section break just before the insertion point is a Continuous section break, click CTRL + Enter to insert a page break.
  3. Display the Insert tab of your Ribbon.
  4. In the Header & Footer group, click the Header tool and click Edit Header. Your header will be displayed with the insertion point in it.
  5. Be certain the Link to Previous control is selected for the header and footer.
  6. You can toggle between your header and footer using the Go to Footer and Go to Header tools. This will ensue that the final section in your document has the same header and footer as the section preceding it.
  7. Click the Close Header and Footer tool.
  8. Put your cursor just before the final section break.
  9. Display the Page Layout tab of your Ribbon.
  10. In your Page Setup group, click the small icon on the right to display the dialog box.

word 2010 page setup

  1. Immediately click Enter or click OK.
  2. Place your cursor just after the final section break.
  3. Click F4. Word will apply the last section of the Page Setup formatting that you accepted above for your next to last section.
  4. Now place your cursor just before your final section break.
  5. Display the Page layout tab of your Ribbon.
  6. In the Page Setup group, click the Columns tool to display the dialog box.

word 2010 column settings

  1. Immediately click Enter or OK.
  2. Place your cursor just after your final section break.
  3. Click F4. Word will apply the column formatting that yo accepted above for your next to last section.
  4. Select and delete the page break that you inserted in your document above.

I am certain many of you will find this tip invaluable!

 

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About the Author

Carol Bratt

Carol holds A+, MCP, and MOS computer certifications and is the resident DCT Office expert. She trains the staffs of small law firms in the use of Microsoft Office applications and has authored many books covering Microsoft Office as well as written articles for Infopackets, TechnoLawyer, and Digital Harbor. For more Microsoft Office tips visit Carol's Corner Office or follow Carol on FaceBook and Twitter.

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