How To Create One Off Labels In Word

We all know Word is a versatile program. One great feature of  Word is creating mailing labels. Lots of folks, myself included,  create mailing labels using the Mail Merge feature of Word, which pulls names and addresses from a data source and formats them for printing on labels.

But sometimes you just don’t need all that. Suppose you only need a couple of labels to go on a one-time mailing? There is a very quick way to handle this instance in Word.

Follow the steps below to learn how:

  1. Display the Mailings tab of your Ribbon.
  2. Select Labels near the left side of your Ribbon in the  Create group to display the Labels tab of the Envelopes and Labels dialog box.


  1. If you need to change the type of labels on which you are printing, just click on Options and use the dialog box to select what you need.
  2. Make certain the Use Return Address checkbox is cleared.
  3. If there is anything in the Address box, delete it.
  4. Make sure Full Page of the Same Label is selected.
  5. Click on New Document. The dialog box will close and Word will create a new document consisting of blank labels.

Word formats labels using tables. Each cell of the table corresponds to a single label. To enter your label information, just position the insertion point in the desired label (cell) and start keying in the information.

Once you are finished entering and formatting your label information, you can print your labels, save them if you like, or delete the document.

About the Author

Carol Bratt

Carol holds A+, MCP, and MOS computer certifications and is the resident DCT Office expert. She trains the staffs of small law firms in the use of Microsoft Office applications and has authored many books covering Microsoft Office as well as written articles for Infopackets, TechnoLawyer, and Digital Harbor. For more Microsoft Office tips visit Carol's Corner Office or follow Carol on FaceBook and Twitter.

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