Format Currency in MS Word

Word 2

Don’t you sometimes long for the easy formatting of numbers in Excel to format your numbers in your Word tables? You are not alone!

Sometimes there is a need to enter numbers in a table column complete with the dollar sign and have it look the way it would in Excel.

Follow the steps below to learn how:

  1. Place your cursor in the table of your cell where you want this number.
  2. Click CTRL + F9 to insert a pair of field braces. This is the only way to do it. You cannot enter the braces manually. It will not work.
  3. Key in the equal sign, followed by the number (125.99), complete with parentheses.
  4. Tap your space bar once, then key in \w and tap your space bar once again. This lets Word know that you are going to specify your number format.
  5. Now key in the format specification starting with a Quote mark and ending with a quote mark. It should look like this “$#,###.00”.
  6. Click Shift + F9 to collapse your field.
  7. Right-click in the cell and select update field.

You can always create a macro to speed up the process!

Version 2007 – 2010

About the Author

Carol Bratt

Carol holds A+, MCP, and MOS computer certifications and is the resident DCT Office expert. She trains the staffs of small law firms in the use of Microsoft Office applications and has authored many books covering Microsoft Office as well as written articles for Infopackets, TechnoLawyer, and Digital Harbor. For more Microsoft Office tips visit Carol's Corner Office or follow Carol on FaceBook and Twitter.


  1. I understand all that and it even closes when i close with shift+f9. But when i updated the field, it says “syntax error W. How to overcome this. If you could rectify what i am doing wrong, it is a wonderful advice