How To Vertically Center Labels In Word

Word includes a tool that will allow you to quickly and easily set up labels. If you are using labels that have more vertical space than is required for the information you are printing, you may want to vertically center your text within the label.

If you create a full sheet of the same label using the Envelopes and Labels tool, then the labels should already be centered vertically. If you are creating labels using the Mail Merge feature, however, your labels may not appear to be centered vertically. The reason they appear this way is because Word will often add some extra empty lines at the end of each label.

Say I created a mail-merge page of labels that used four lines. Word stuck an extra two lines at the end of each of my labels. The first was a blank line, and the second contained the end-of-cell marker for the table– but it still acts like a blank line. The result is that Word takes the blank lines into account when vertically centering the text in the label and it appears to be aligned at the top of the label.

Unfortunately, there is only one way to fix this– manually.

Vertically Center Labels

Follow the steps below to learn how:

  1. Create your mail-merge labels as you normally would.
  2. Make sure the Show/Hide tool is selected so you can see the paragraph markers at the end of each paragraph.
  3. Position your cursor in one of your labels on the last line that has text on it.
  4. Press the End key to move to the end of the line.
  5. Press Delete to delete the paragraph marker.
  6. Keep pressing Delete until the end-of-cell marker is at the end of the line.
  7. Repeat Steps 3 through 6 above for each label on your sheet.

Your labels should now be centered vertically.

About the Author

Carol Bratt

Carol holds A+, MCP, and MOS computer certifications and is the resident DCT Office expert. She trains the staffs of small law firms in the use of Microsoft Office applications and has authored many books covering Microsoft Office as well as written articles for Infopackets, TechnoLawyer, and Digital Harbor. For more Microsoft Office tips visit Carol's Corner Office or follow Carol on FaceBook and Twitter.

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