How To Calculate Expressions In Word Documents

Calculating Expressions

Obviously, a  Word document is not a spreadsheet, but you can treat it like one (kinda) by adding a toolbar button that will allow you to quickly calculate values in your document based on numbers in a selection. For example, you could highlight text such as 12*14+2 and quickly calculate that the answer is 170.

Quick Access Toolbar

Follow the steps below to learn how to add this button to your QAT (Quick Access Toolbar):

  1. Display the Word Options dialog box by displaying the File tab of your Ribbon and then click Options.
  2. At the left-hand side of the dialog box select  Quick Access Toolbar.


  1. Using the Choose Commands From drop-down list, select Commands Not In the Ribbon.
  2. Locate and select the Calculate command in the list of commands.
  3. Click Add . The command will move to the right side of the dialog box.
  4. Click OK.

To use the tool, all you have to do is highlight the expression you would like to calculate, then click on the tool. Word will show the calculated value in your status bar and place the value in your Clipboard. You can now paste the value any place you like.

About the Author

Carol Bratt

Carol holds A+, MCP, and MOS computer certifications and is the resident DCT Office expert. She trains the staffs of small law firms in the use of Microsoft Office applications and has authored many books covering Microsoft Office as well as written articles for Infopackets, TechnoLawyer, and Digital Harbor. For more Microsoft Office tips visit Carol's Corner Office or follow Carol on FaceBook and Twitter.