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peteski
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Forum Posts: 11
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October 5, 2008
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October 5, 2008 - 10:22 am
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I'm having some trouble with Excel. I'm using XP Office and using Excel for documenting all my expenses. On the bottom of the page I have a row that I put in my mileage for medical travel. How can I make the one row show only mileage and not to show up as dollars and cents? Thanks in advance for any help. peteski

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Carol Bratt
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October 5, 2008 - 12:37 pm
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It's all about formatting Pete. Numeric formats change the display of data in a cell without changing the value of the data. Although formats can be applied while keying in your data, data entry may be simplified by entering raw figures that can then be formatted to include a dollar sign, comma, decimal places, percent sign, etc.

To apply a numeric format follow the steps below:

[list:bsqjyduc]Select the cell(s) to be formatted.
Click on [b:bsqjyduc]Format | Cells [/b:bsqjyduc]or right-click on the selection and click on Format | Cells.
Click on the [b:bsqjyduc]Number [/b:bsqjyduc]tab of the [b:bsqjyduc]Format Cells [/b:bsqjyduc]dialog box that appears.
Select a format category from the [b:bsqjyduc]Category [/b:bsqjyduc]list box.
Select a format from the Type list box, if applicable.
Select any other options that are applicable
Click OK.[/list:u:bsqjyduc]

In the attached screenshot, I formatted the Expense cells as Currency and then just entered raw data which then had a dollar sign and decimal added automatically.

For the Gas Mileage cell I formatted it as text. Text formatted cells are treated at text even if a number is entered into those cells. The cells is displayed exactly as it is entered.

Please also note the formula I created for the Total of the Expenses.

I hope this has answered your question. If not, let me know!

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peteski
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October 20, 2008 - 9:38 pm
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Thanks a bunch, Carol. I guess the "Polack" in me really has shown. I knew it had to be something simple. I really appreciate your help.
Peteski Karczmarczyk

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