How to send bulk emails from outlook

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How to send bulk emails from outlook
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grr
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May 21, 2010 - 11:28 pm
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Well nothing much going in this section, so i thought to post my problem

I have my Outlook configured and working. In that i have many emails that contain pdf as attachment

Now, I want to send a bunch of such outlook mails to my gmail account. Each of such Outlook mail is of 8Mb size

I'm not aware of any such configuration or way to send mails in bulk from Outlook to some other email

So, please suggest me on this

Thanks Grr

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grr
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May 24, 2010 - 3:40 pm
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Bumping - Any help Please..

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David Hartsock
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May 24, 2010 - 8:53 pm
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grr,

You have two problems going on here. Your own email server AND the receiving email server are going to have limits on the size of attachments. The chances that the limits are the same are not high, but getting better. The limits are set to prevent the email servers from bogging down as they have to process each attachment.

If you are sending a 10MB file and your email server has an outgoing limit of of 5MB you will probably get an error message back from your server and the email will not go through.
If you are sending a 10MB file and the receiving email server has an inbound limit of 5MB the email may go through, but with no attachment. You may also receive receive an error message from the server and the email not get through at all. To complicate things even further each emails server can have different settings for inbound and outbound. Smaller ISP's usually have smaller limits.

Todays limits are generally between 5MB and 20MB. Gmail is running about 25MB at the moment.

[quote:2simucw5]Now, I want to send a bunch of such outlook mails to my gmail account. Each of such Outlook mail is of 8Mb size[/quote:2simucw5]

I assume you want to send them to Gmail as a backup. I also assume you have outlook set up to send/receive through your ISP email account. The simplest way is just to forward them from Outlook to the Gmail address. Outlook will cue them and send them as fast as it can(your upload speed is the deciding factor). As long as you have an internet connection and Outlook is open the files will be sent one at a time.

In Outlook you can select multiple emails by holding the ctrl key while you click on them. Then clicking forward will attach the selected emails to a new email you can send to your gmail address. This method will go through your ISP's mail server to the Gmail mail server and be limited by the attachment limit of your ISP and the 25MB limit of Gmail, whichever is smaller. If your ISP limit is 10MB you'll have to do each one separately.

Another option is to setup Gmail in outlook as an IMAP account. You'll need to go into your gmail account and in the settings enable IMAP. This method allows Outlook to work directly with your Gmail account. Your Gmail account will show in outlook, as will all folders/labels you've created in Gmail. This is a direct internet connection between Outlook and Gmail. Moving an email in Outlook will result in the exact same action in Gmail. Once it is setup you can just drag the emails from your current email account to a Gmail folder and they will be transferred to Gmail without going through your ISP's mail server. No forwarding! A little more work, but if you have a lot of attachments it will be simpler in the long run.

If you have the files stored on your computer you can use some software to send them directly to Gmail. [url=https://addons.mozilla.org/en-US/firefox/addon/1593/:2simucw5]Gspace[/url:2simucw5] for firefox is a good extension. Another option is the [url=http://www.viksoe.dk/code/gmail.htm:2simucw5]Gmail Drive[/url:2simucw5] application, which adds Gmail to your windows explorer. You can drag/drop file and they get uploaded to Gmail.

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grr
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May 24, 2010 - 9:44 pm
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Thanks Dave, what should I call you, God Saver!!!!

I assume you want to send them to Gmail as a backup.--Yes

Well yes I have a limit of 8mb on my outlook email account.

As per ur suggestions, i now have following 4 options:

1. select multiple mails in outlook & forward them. I was not aware of it. But here as my ISP is having 8mb limit, if I select 2 mails, it would be total size of 16mb & would refuse to go through my ISP
2. Set IMAP for Gmail<->Outlook . If I do this, would Outlook not download all the Gmail mails to outlook local folder?

If you have the files stored on your computer--Yes

3. send them directly to Gmail. Gspace for firefox is a good extension. - never heard of it. Is it save to use? Also where would my files go then?

4. Another option is the Gmail Drive application, which adds Gmail to your windows explorer. You can drag/drop file and they get uploaded to Gmail. I'm aware of it. Used it once to send files to Gmail, but it gave error that file size is more. In case you are aware could you pls tell the file size limitation for Gmail Drive?

Once Again, Many thanks/Grr

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David Hartsock
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May 25, 2010 - 4:39 am
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1. select multiple mails in outlook & forward them. I was not aware of it. But here as my ISP is having 8mb limit, if I select 2 mails, it would be total size of 16mb & would refuse to go through my ISP [/quote:3mjbwhxb]
Correct!

2. Set IMAP for Gmail<->Outlook . If I do this, would Outlook not download all the Gmail mails to outlook local folder? [/quote:3mjbwhxb]
Not with IMAP. The email stays on the server and you interact with it through Outlook. Think of it as remote email.

3. send them directly to Gmail. Gspace for firefox is a good extension. - never heard of it. Is it save to use? Also where would my files go then? [/quote:3mjbwhxb]
Yes it is safe. The files go to Gmail. They show in the inbox.

4. Another option is the Gmail Drive application, which adds Gmail to your windows explorer. You can drag/drop file and they get uploaded to Gmail. I'm aware of it. Used it once to send files to Gmail, but it gave error that file size is more. In case you are aware could you pls tell the file size limitation for Gmail Drive? [/quote:3mjbwhxb]
I can't remember as it's been a while since I've used it, but at worst it would be 25MB PER FILE.

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Chad Johnson
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May 25, 2010 - 9:06 am
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Ooo. I like that iMAP idea. The thought never occurred to me.

~off to do some experimenting...~

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Carol Bratt
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May 25, 2010 - 11:11 am
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Ok, I will weigh in with my pearls of wisdom (albeit very small pearls). Strictly speaking, if you want to forward a batch of e-mails from Outlook all you have to do is select them. (For a contiguous list, select the first item and then hold down your SHIFT key and select the last item) (For a non-contiguous list, select the first item and then hold down your CTRL key and select the other items) That should highlight all of the e-mails you want to forward. Now right-click the selection and select Forward Items. I am assuming you are using Outlook 2003. Of course, you will still have to deal with the size limitations as has already been discussed.

Now here is another option. You should always save any e-mail attachement prior to opening it, so why not just save all the attachments in one folder and then burn them to a disk and you will have them for safekeeping.

Also, if you are fortunate enough to own a license for Adobe Acrobat 9, you could create a portfolio of all your e-mails, complete with attachments, which is what I do for my clients. It is quick and easy.

You can also backup your Outlook e-mails to a jump drive:

Insert your jump drive into the USB port on your computer.

Launch Outlook.

Click on File | Data File Management.

Click on the Data Files tab of the Account Settings Window.

Select Personal Folders.

Select the option to Open Folder.

Locate the Outlook .pst file.

Copy the File, by right-clicking and selecting Copy.

Open the location for your jump drive and paste the file.

Hope this has been helpful.

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grr
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June 2, 2010 - 12:41 am
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@Dave - Thanks again. I was out on long weekend. Should try Gmail drive in a day or two, followed by IMAP..

@Carol - Thanks. Nice to meet you. This is 1st time I'm interacting with you.

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