How To Add Email Signature To Outlook


Since my last article, Change Reply Default in Outlook Web App, was about the Outlook 365 web App, I thought I would share another tip in this area. What amazing tip will I be sharing today? We are going with how to add an Email Signature to our email. I email people for my work and I needed to set myself up with an email signature. (Yes, we all need to have this, especially if you send email as much as I do). It is like having a business card attached to your email. So, how do we set one of these up on our Outlook 365 online App? Grab a pencil and get ready to learn.

How To Add An Email Signature To Outlook Web App

Step 1: Log in to your Office online account. Head over to office.portal.com to log in. Pick the account you wish to work with. I say this because I know many clients who have more than one Microsoft Office 365 account.

office-sign-in-screen

Step 2: Once logged in to the right account, find the Outlook App icon under the Apps section. Click it.

outlook-app-icon-link

Step 3: Now that we are in the email, head over to the top-right and click on the Gear icon. In the menu, look to the bottom and click on Mail.


mail-settings-option

Step 4: On this screen, look to the left menu under the title Layout. Here you should see a sub-menu which you will want to choose Email signature from. If you do not see the sub-menu, click on Layout title. This will bring up the sub-menu for Layout which includes Email signature. Now you should be able to click on the Email Signature option which is the second one down.

email-signature-link

Step 5: This is where all the magic happens. Here you will see a text box to create your signature. You can even add images by clicking the Insert Picture option. It’s easiest if you have your signature previously saved as an image– then all you have to do is insert it by clicking the add image option on the far left. You will have to get in here and mess around to get your signature exactly the way you want it.

email-signature-creation-box

Step 6: Once you are done creating your masterpiece, you have some options before hitting Save. If you look above the text box, you will see two choices:

  • Automatically include my signature on new messages | compose
  • Automatically include my signature on messages | forward or reply to

Check the one you want or choose both. Once you have decided, click Save at the top. Done!


save-signature-link

Now it is time for you to add your personality to your email. Do you prefer to have a signature on your email, or not?

Here’s a short video demonstrating the process:

To watch more How-To videos like this one, check out our Dave’s Computer Tips YouTube Channel. We’ll be adding more videos in the future.


About the Author

Jason Shuffield

Jason Shuffield began working with computers at an early age. As he gained experience he began helping others who had difficulties with technology and requested assistance. Over time it became obvious there was a local need for a technology expert with great people skills. As a result Jason started his computer repair company, CYIN, in 2011. With years of experience in web design, computer repair, tech support, computer training and social media management Jason loves to share his knowledge and educate people.

2 Comments

  1. Based on the title, I wouldn’t have expected the article to be about the Outlook Web App. But of course that’s not your fault. Microsoft now has the Microsoft Outlook computer based program, Outlook Web App program equivalent (I think), and the outlook.com email addresses.

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