How To Create, Run Macros In Word

A macro groups commands, instructions, and keystrokes together and will run them as a single command! You can create macros and use them for:

• Your company letterhead
• Creating a form letter
• Formatting objects (i.e., designed pictures or tables)
• Custom page formats and layouts
• And a lot more as well

You can assign a macro to a button on your Quick Access Toolbar! You can even assign a macro to a keyboard shortcut! In fact, you can do whatever you like to save time and keystrokes, which always makes me very happy as you know!

Follow the steps below to learn how:

Turn on and display your Developer tab. If you have not already done so,  and do not see it on your Ribbon, do this:

1. Click the your File tab and select Options which will open the Word Options pane.
2. On the left-hand side, click on Customize Ribbon.
3. Near the right of your screen, under Customize the Ribbon, check Developer to turn that tab on.
4. Click OK to save your changes.
5. You should now see the Developer tab on your Ribbon.

Follow the steps below to learn how to create a small macro that will add your name and Facebook moniker to the beginning of any new document:

1. Open a blank document.
2. On your Developer tab on your Ribbon, click Record which will open the Record Macro pane.
3. In that pane, enter a macro name unique to you (i.e., NameAndFacebookFirst).
4. Please be aware that your Macro names cannot contain any spaces, periods, or any characters that are not alphanumeric. Your names must be less than 80 characters and must not be the same as any reserved commands or keywords.
5. You can assign your macro to a button or a keyboard shortcut if you choose. These are optional. Should you not choose to do that, you would have to run your macro through the Macro window and that will add a couple more clicks.
6. You can choose where to save your macro. The default is All Documents (i.e., Normal.dotm). This will make your macro available across all documents on your computer.
7. Add your description to help others understand what command this macro will execute in your document.
8. Lastly, toward the top, click Button which will assign your macro to your Quick Access area, which will open the Word Options window directly to the Customize the Quick Access Toolbar Macro area.
9. Select Normal.NewMacros.NameAndFacebookFirst and click Add.
10. Click OK.

These are the basics to get you started. If you have questions I may not be able to respond quickly as I am in a state of flux right now (moving) and do not always have access to a computer and/or wifi. Thank you for your patience!

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