How To Create Multilevel Lists In Word 365

Why do you use multilevel lists? Good question! We use multilevel lists when we have a sequence of items that have a hierarchy, like policies or procedures. This means that each level will have some indication that it is a subheading of the item that it precedes (i.e., alignment, indentation, bullet style, number). These will all be determined by your list style. Multilevel lists can use numbers, bullets, or a combination of each. Any list that you have created can become a multilevel list and it can have up to nine levels.

Follow the steps below to learn how:

  1. To create a multilevel list, you will start with a standard ordinary list that you have created
  2. Select your previously made list
  3. Now do one of the following:
  4. On your Home tab, in the Paragraph group, click the Multilevel List button:

  1. You can find different styles by clicking the arrow next to Multilevel List on the Home tab, in the Paragraph group:

Create a numbered or bulleted list  and then using your keyboard:

  • Press Tab – Word indents a level in the list
  • Press Shift+Tab – Word outdents a level in the list

Using the mouse:

On the Home tab, in the Paragraph group, click the Decrease Indent or Increase Indent button:

Note: If Word does not work the way you expected, (i.e., it does not indent and outdent a level of the list), it could be because this feature is turned off.

To add additional numbered items to your list, move the insertion point to the end of a line formatted and press Enter:

To stop entering items in the list, do one of the following:

  • Press Enter as many times as many levels you have in your current position plus one
  • Press Enter and click the Multilevel List button on your Home tab, in the Paragraph group, to turn off the formatting

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